Members only

(01529) 968080

sleafordelite@outlook.com

Unit 20 and 21

97a East Road

Sleaford

NG34 7EH

GYMNASTICS & TRAMPOLINING CLUB

Members' Handbook

SLEAFORD ELITE GYMNASTICS AND TRAMPOLINE CLUB 

We are a British Gymnastics affiliated club 


SEGC Club practices and adheres to all British Gymnastics Safeguarding requirements.  These can be found by clicking on

https://www.british-gymnastics.org/safeguarding-and-compliance-policies


Revised January 2020


ABOUT US

Sleaford Elite Gymnastics Club is a family and friends run gymnastics and trampoline club that has operated since 2001. We have a fantastic team of coaches, admin staff, volunteers and helpers.

We are a Community Interest Company. This means that we are a not-for-profit organisation and all our fees go towards improving the Club.


Your fees go towards the yearly running of the Club including rent, heating, lighting, Club registrations, DBS, courses (first aiders, coaches and judging training), supplies, phone, gym equipment, Club British Gymnastics memberships, Regional and County association fees, wages and salaries (to name a few of the Club's costs).


SAFEGUARDING

Child protection is of the utmost importance to us. In line with our Safeguarding Policy (see Appendix IV), all our coaches have been through the necessary screening process.

Please contact our Welfare Officers Nicola James and  Lety Hernandez (07756392179, email cpo.wossegcwelfare@aol.com)if you have any issues to discuss.


ADMISSIONS

In order to become a member of the Club, you first need to register your child online by clicking on the following link and completing the online registration:


https://paysubsonline.com/Registration/C42AED1615CE2740D83050F81D987CE4.htm


You will be able to see which classes are available or add your name to a waiting list if they are full. To secure your child's place, you will need to pay the annual subs and three-monthly fee installments in advance.


We offer a free trial ¾ - 1 hour lesson to make sure that parent and child are happy with what our Club offers.


We allocate available spaces on a first-come, first-served basis and there is a lot of demand for spaces. If you opt to wait until the next available free trial, we cannot guarantee that there will be spaces available by then.


If no spaces are available, your child will be entered onto our waiting list and we will let you know as soon as a space becomes available.


In order to join you must agree to the terms and conditions as set out in this document and the online registration form -you do this via the online system. Once you have joined, it is your responsibility to make sure you update your child's personal details including contact details in the event of an emergency and any medical disclosures. Please see our Data Policy statement in the appendix for more information regarding how we use your data.


SETTLING YOUR CHILD INTO THE CLUB


The Club offers a free ¾ hr – 1 hr trial for the child and parent to see if our Club setting is what they wish for their child and to see how the child integrates with the other gymnasts. We welcome any questions that you may have at this time.

It is really important to us that your child settles into the Club. We will treat this with great care and consideration. A new child should feel comfortable, welcome, caredfor and integrated into the life of the Club as quickly as possible.

When a child starts we are happy to work with the parent and child for the first two weeks and see if the child settles.

We fully understand that parents are concerned about their child’s welfare and are likely to feel upset at leaving them in someone else’s care. We aim to alleviate these fears but if a child is very upset, it is our policy to call parents to discuss the situation.


DRESS

We expect our members, volunteers and coaches to dress appropriately. This means Club leotards for members and Club uniform for coaches and volunteers working inside the training arena.

Every gymnast must be suitably dressed for his or her session. Club leotards are available to buy at the Club. All gymnasts must have a Club training leotard (gym shorts or stirrup-trousers for boys) by their third week.These are only available from the Club shop.

When gymnasts start working on bars, they will be expected to have hand guards.

For squad and development team gymnasts representing the Club in external competitions, there is a squad uniform which they must wear in order to compete. This includes track suit and squad leotard. Squad gymnasts will also be expected to have gloves and loops (for working on the metal bar). Squad leotards are only available by ordering through the Club – please allow at least four weeks from order to delivery.

Please note: lycra/velour shorts are acceptable over leotards but for safety reasons, leggings, jeans shorts, buttons, studs, zippers or loose-fitting trousers/shorts are not acceptable. Please check prior with the coach if in doubt.


ANNUAL SUBS

Every child in the gym must be a member of both our Club and of our governing body, British Gymnastics Association to attend our sessions.

Club annual subs cost £18.00. We do offer a discount to annual subs for military families (where at least one of the parents/guardians of members are currently serving or retired from the British armed services). Annual subs with the military discount are £15. Annual membership is non-refundable.

Club Membership runs from 1st October 2017 to 30th September 2018.

This is not pro-rata, however members who join after 1st June 2018 will pay £14 for the remainder of the academic year (£11 with the military discount).

We will request annual subs on 1st September 2018 for payment by the end of September 2018. For members with pre-authorised payments, these fees will debit automatically around the 6th September.


BRITISH GYMNASTICS MEMBERSHIP

Members must also have British Gymnastics (BG) membership to train at the Club.

They will need to login and register with BG separately and pay their membership.This is separate to our Club membership and training fees.

Most members will need Bronze membership (£17.00) but if you are an Artistic gymnast, regional competitor or NDP trampoline competitor, then you will need Silver membership (£41.00).

Membership covers members' insurance for every training session they attend and for any competitions they may participate in whilst members of our Club.

Please note that any member who does not have BG membership by their third time training at the Club will not be permitted to train until the BG registration process is completed.

If you already have BG membership, you will need to contact BG to request that you are registered with our Club.



PAY AS YOU GO FOR 

Pop and Play-Monday to Friday during term time from 10.00-10.45. This is an opportunity for pre-school children (with their responsible adult) to explore the gymnastics environment safely, under the watchful eye of a qualified coach. Please note, these are not formally structured classes, however we support adults to encourage their children to work towards the BG pre-school proficiency scheme.


We also run an open gym classes from 6.30 to 8.00 pm on a Monday night. These are open to adults regardless of ability, age or experience and are a great way to keep fit, make friends, have fun and learn a new skill!


Both these classes are pay-as-you-go classes priced £4 (Pop and Play) or £3.50 with the military discount and £5 for the adults class (£4.50 with the military discount).


FEES

How can I pay?

Fees must be paid online and members must set up a pre-authorisation to pay the regular monthly fees. You have two options here: direct debit via the GoCardless system - this is the one we recommend as it stays in place until you or we cancel it. Once you have clicked to pay via this method, payments take 5 working days to debit your account. The second option is via PayPal - we don't recommend this option as it lapses after a year or once a certain limit is reached. Paypal do not inform you of this so if you start receiving emails from us for non-payment, it will most likely be because your Paypal pre-authorisation with us has lapsed. You will then need to set it up again or pick the direct debit option.

We also accept cash, card or cheque at our facility for merchandise payments, pay-as-you-go classes and cafeteria purchases only. We do not accept BACS payments.


Can I pay with the tax-free childcare scheme or childcare vouchers?


As of January 2020, you can now pay for training fees and holiday camps using Sodexo childcare vouchers and the government's tax-free childcare scheme. See the section on tax-free childcare for more information.


How do we work out your training fees?


Our training fees are based on an annual fee based on how many hours a week you/your child trains (see tables below). This annual fee is the same regardless of which day in the week your child trains. We divide the annual fee into 12 equal monthly installments.

When you join you pay three monthly installments ahead. This covers your notice period when you withdraw membership, and means that if you pay on time, you are always paying ahead. You then pay one monthly installment every month, throughout the whole year, including August.

Is there a contract?


There is no obligation to sign up for a particular period. We do though have a notice period that you have to pay for. When you join, we ask you to pay ahead in order to cover your notice period when you leave the Club. The notice period is for the next four weeks of term-time classes. The four weeks notice period does not include holidays. This means if you withdraw over the summer holidays, you will have to pay for the first four weeks in September.

What happens when I/my child withdraws?

When we have received your written notice to withdraw yourself/your child from the Club, we work out when you/your child's last training day will be (the next four term-time weeks following your notice). We then work out what your total annual bill is,based on your start date and last training day. Then finally, we take off what you have paid this year in training fees and either send you a final bill or refund you anything you are in credit by.

How do I know how far ahead I have paid up to?


Divide the number of monthly instalments you have paid by 12 and multiply by the number of weeks in the training year, depending on which class you/your child attends (or 38.5 if they attend more than one class in the week). You can then use your child's start date to work out how far ahead you have paid.

Please note: one monthly installment is approximately equivalent to 3.2 weeks of classes.

What hourly rate am I paying?

We have estimated the hourly rate you are paying in the tables below but you can work it out based on the annual training fee and the calendar of the classes.


Do I get a discount if I have more than one child at the Club?

Yes. Siblings (including step-siblings living in the same household) will receive a 10% siblings discount on training fees.

Please Note: the discount only applies to regular monthly training fees, not squad scholarship fees or annual subs.

Am I paying for holidays?


No. We only operate our evening and Saturday classes during term time. During school holidays we operate holiday camps. These are booked and paid for separately.

Why am I paying in August?

Your training fees are based on an annual fee, divided into 12 equal monthly installments. The advanced payments for the annual training for the new academic year start from July and continue monthly thereafter, such that they are all fully paid by the following June.


Can I choose when in the month I pay?

Yes. Normally we request payments on the 1st of each month, however, you can pay later in the month. To do this, simply make the request by email to sleafordelite@outlook.com and we will set it up for you.


TAX-FREE CHILDCARE

We are really pleased to announce that from January 2020 we are Ofsted registered! We are delighted to be able to offer this new benefit to our parents, many of whom can now pay for gym classes and holiday camps using Sodexo childcare vouchers and via the governments tax-free childcare scheme!


What is tax-free childcare?


Tax-free childcare is a government initiative to allow parents to pay for childcare net of tax and national insurance.


How can I pay for fees using this scheme?


As from January 2020, we are accepting Sodexo childcare vouchers and payments via the government's tax-free childcare scheme as payment for our classes, holiday camps and for our Dragonland after and before school programme.


At the moment, these are the only alternative methods of paying for our services beyond the direct debit and Paypal options via the loveadmin site. In the future, if demand is high enough, we may offer payments via alternative childcare voucher schemes.


Because there is an additional administration cost to administering these systems, we will charge a 5% administration fee on top of the usual fee, for our gymnastics and trampoline training fees and holiday camps (NB. this does not apply to our Dragonland before and after school programme). This still results in a 16% reduction in what you would normally pay! The fees for using these two payment systems are listed below:



To pay for training fees with Sodexo vouchers or the governments tax-free childcare scheme, just log into your Sodexo or HMRC tax-free childcare account at the normal time you pay for them monthly, find us (Dragonland,Sleaford Elite Gymnastics and Trampoline Club)  and pay the rate in the 'What you pay' column highlighted yellow, according to the number of hours your child trains per week. It's that simple!


Our Sodexo Branch number is 905606 and our Ofsted registration number is: 2564115.




When can I start paying this way?


We are already accepting payments in this way. The 5% administration charge for training fee and holiday camp payments will be effective from 1st February 2020.

NON-PAYMENT OF FEES

If fees are not received by the last day of the month, we will assume you have decided to withdraw your child from the Club and that you have given us your notice. We will withdraw your Child's membership and their place will be allocated to the next child on our waiting list.

ORDERING EQUIPMENT THROUGH THE CLUB

When you buy leotards and any other gym item though our club, you are helping to support the Club, as it all goes back into the running of the gym, so please support our Club!

You can purchase and order much of our uniform kit including leotards, hand guards, tracksuits, hooded tops and bags at the Club. To order bespoke items, please email Heather on sleafordelite.heather@aol.co.uk


HOLIDAY CAMPS


We offer holiday camps during school holiday time except Christmas.

The price for these is £28 a day (£100 for a 4-day week) or £25 a day (£90 for a 4-day week) if booked early to get the early bird discount.


These camps are usually very popular and we have limited spaces on them so book early to avoid disappointment!

Please Note: bookings can only be made online.

2019/20 camps


Holiday Dates

October half term 2019

Monday 21st October – Thursday 24th October

Christmas 2019

No holiday camp

February half term 2020

Monday 17th February – Thursday 20th February

Easter 2020

Week 1: Monday 6th April - Thursday 9th April

Week 2: Tuesday 14th April – Thursday 16th April

May half term 2020

Tuesday 26th May – Thursday 28th May

Summer 2020

Week 1: Monday 27th July – Thursday 30th July

Week 2: Monday 3rd August – Thursday 6th August

Week 3: Monday 10th August – Thursday 13th August

Week 4: Monday 17th August – Thursday 20th August.

Week 5: Monday 24th August – Thursday 27th August.


EVENTS AND COMPETITIONS


We regularly organise and participate in events and competitions. If your child is selected to participate, parents will need to pay for the event in advance by the deadline given.

For external events, we reserve the right to charge an administration fee on top of the event entry fee to go towards Club running costs.

Failure to do this may mean that your child cannot participate. Gymnasts and parents must abide by the rules of the competition that we attend as we are their guests (see code of conduct below).

We aim to hold at least one friendly Club Championship every year to which everyone is invited so you are able to see the progress of your child.


ABSENCES

We will discount your fees by 50% for each session that your child does not attend because of illness, planned holidays or other exceptional circumstances. This is subject to the following conditions:

1. Your child misses two or more consecutive sessions (days)

2. You inform us of the absence, as soon as possible (no later than the second missed week).

Please Note: absences of a single session/day are not subject to this discount.

This discount will be applied retrospectively as either a credit towards training fees or a refund.



SWAPPING CLASSES

In order to manage our class numbers, unfortunately, we do not allow class swaps if your child has missed or will miss their allocated class.

INCREASING/REDUCING TRAINING HOURS

If you would like to increase or reduce your training hours, you must notify us in writing to sleafordelite@outlook.com. You must give four (term-time) week's notice to reduce training hours.

WITHDRAWAL OF YOUR CHILD

You must give four (term-time) weeks notice in writing if you intend to withdraw your child from the Club. This is to allow adequate time to recruit into the available space in the class. At this point we will calculate if any credit is due or if there is a final payment (see fees above).

NO SMOKING

We operate a no smoking policy throughout the facility.

MEDICAL CONDITIONS AND EMERGENCIES

You must provide us with an emergency contact number when you register online. It is your responsibility to keep this updated. It is also your duty to provide us with details of medical conditions your child has.


If your child needs medication, you will need to provide this information. You should label your child’s medication with the following information:

Child’s name, medication and strength, dosage, frequency, date of dispensing or date of alteration, and the expiry date should also be checked.

Specific permission, instruction and training must be obtained before an agreement is reached with a parent for coaches to administer specialist medication or life-saving/emergency medication.


ACCIDENTS

We are committed to Health and Safety at the Club and have an outstanding record.

First Aid kits are kept on the premises and within our reach.

Any incident that occurs will be logged in our incident book and signed by the Head Coach.

We keep a register of all children we are responsible for. This is so that in the event of a fire or other emergency we can account for all the children. Please ensure you bring your child to class on time.

No child should be taken from the class without informing the Head Coach.


FIRE

In the event of a fire, the alarm will be raised immediately.

The Head Coach is responsible for evacuating all the children under their care from the building in a calm, orderly manner, with the help of coaching staff. We periodically practise fire drills. Parents and visitors will be responsible for ensuring their own safe and immediate evacuation from the premises.

Please familiarise yourself with evacuation procedures at the front entrance, or ask a coach.


DROPPING YOUR CHILD OFF AND PICKING THEM UP

We will open the doors to the Club 15 minutes before class time starts. Gymnasts can enter the training arena no earlier than 5 minutes before the class starts. Please do not drop off your child at the front door or leave your child unattended in the entrance lobby. Your child is your responsibility until they have entered the training arena.

For fire safety, please do not enter the training arena until you have been registered by the coach on duty before the class starts. If you arrive late for a class, members should not enter the training arena until a coach is available to register them in.

Pick up times can get busy, especially on a Saturday, but please wait until you child has been dismissed by the coach before taking them home.

Please make sure you give us written permission if your child is being picked up by anyone other than yourself, if they go home unattended at the end of training, or if they walk to gym on their own.Children will not be dismissed without a responsible adult to pick them up without prior written permission.



PARKING

Whilst dropping off or picking up your child, please park safely and respect other road users, tenants and customers of other tenants on the site. The Club has dedicated parking along the side of the building only. Further parking is available at the front of the building also, but please be aware that this is for the use of all tenants/customers of tenants on a first-come, first-served basis. Please respect the fact that other tenants/customers of tenants also have the right to parking at the front of the building, on the same basis.


BEHAVIOUR MANAGEMENT POLICY

We expect our gymnasts to follow the Club rules and code of conduct (see below).

We use a variety of positive reinforcements including praise, stickers for our Little Dragons, reward charts, bell-ringing for gymnasts who achieve a new skill and wish to perform it in front of the whole class, and celebrating success at the end of class by presenting awards and gymnast of the month and the year.

We want to ensure that all our gymnasts get the most from their training with us, so we also have sanctions for gymnasts that do not follow the rules. This is to keep gymnasts safe.

For minor infringements/disruptions we will follow the following system:

1st infringement/disruption

1st warning

2nd infringement/disruption

2nd warning

3rd infringement/disruption

Time out

4th infringement/disruption

2nd Time out

Continued disruption

Phone call home to parents to come and collect your child.

For serious infringements (for example, but not limited to theft, vandalism, violent behaviour) or repeated minor infringements (for example, but not limited to disruptive and/or disrespectful behaviour), we reserve the right to withdraw your child's membership of the Club. PROGRESS OF YOUR CHILD

Your child's safety, welfare and their progress in the sport of gymnastics and trampolining are our highest concerns.

We will provide regular progress reports which show progress against the British Gymnastics Proficiency Award Scheme.

Achievements and awards that gymnasts complete can be purchased at the Club. To order your badges and certificates, please either bring the slip back with the awards indicated and pay or else email sleafordelite@outlook.com and we will put the payment through online.


PHOTOGRAPHY POLICY


Use of cameras to photo or video gymnasts is strictly prohibited for safeguarding reasons. The Club takes photographs of its members for promotional reasons. If you do not consent to photographs of your child, or wish to withdraw your consent, you need to make it clear on the registration page of your child's loveadmin account. Coaches may also, from time to time video gymnasts and show them the videos in order to analyse their performance of a particular skill.

We regularly celebrate the success of our gymnasts' achievements, and we encourage you to take photos of your child being presented with an award.

If you would like to take a special photo or video of your child, you must ask the Head/Senior coach first.


PRIVACY POLICY

Please see our data policy statement in the appendices below.


BREAKS


During each two hour session, we allow the gymnasts a short 5-10-minute break to rest, socialise with their peers and have a snack if they wish.

We run a cafeteria and tuck shop for the children. Funds from this help the Club. Only food and beverages bought on the premises should be consumed on the premises (with the exception of packed lunches/snacks for the children). We appreciate your support with this.

With the exception of short trips to the tuck shop, gymnasts must spend their breaks in the designated break area, within the training arena, with their coach. This is for safeguarding reasons.

Gymnasts are expected to use the bins provided or take their rubbish home with them.


LOST PROPERTY

If your child has left something in the building, please first check the Lost Property box. The Club is not responsible for the loss or damage of personal items brought by members.Unclaimed items will be disposed of.


CHANGING ROOM POLICY

The Club has limited changing facilities so we recommed that your child comes to their session dressed ready to undertake gymnastics or trampolining (this includes having socks for trampoline training). We do have girls and boys/disabled toilets which may be used to get changed in but these can get busy at the start and end of a session. Adults must use the disabled toilets. If your child is 8 years or under or has a special need, parents/guardians may accompany them to help them get changed.


COMPLAINTS PROCEDURE

As a Club, in order to further develop, we encourage parents to speak to us immediately to help resolve any situation that arises. We ask that you do this at an appropriate time, and if necessary, make an appointment. Before, during and immediately after classes is not an appropriate time as staff are otherwise occupied with running the gym.

If you wish to make a formal complaint, please direct your complaint in writing to the Head Coach (Patsy Shields) via sleafordelite@aol.co.uk . If your complaint is about the Head Coach, please direct your written complaint to the Welfare Officer - Lety Hernandez (07562 523846, email cpo.wossegcwelfare@aol.com.)

We will investigate your complaint and aim to respond to you, in writing, within 2 weeks.



SLEAFORD ELITE FUNDRAISING ASSOCIATION

We have a fantastic and active parent support group, Sleaford Elite Fundraising Association (SEFA). All parents are automatically members of this group once their child becomes a member of our Club. We would encourage parents to get involved in this group to support their Club.

For information about SEFA or if you would like to get involved as a volunteer,please contact Patsy on sleafordelite@aol.co.uk


BREACHES OF THE CODE OF CONDUCT

We expect high standards of conduct from everyone involved in the Club, including participants, coaches, volunteers and parents.

Please see Appendix I below, for the Code of Conduct for Parents/Guardians of Members and the Particpants/members code of conduct. Please also see our Behaviour Management Policy (above) for how we manage minor issues of disruptive behaviour from our members.

Failure to meet these standards or breaches of the code of conduct, may result in disciplinary sanctions, for example (but not limited to) temporary or permanent exclusion from our premises or temporary exclusion of your child from training. Ultimately, we reserve the right to withdraw your child as a member of the Club with immediate effect. The Head Coach's decision in this regard is final.


REVISIONS TO POLICIES AND PROCEDURES

From time to time we may need to revise this document. We will send you a copy with any revisions via email.


APPENDICES APPENDIX I - CODES OF CONDUCT

Please note we expect high standards of conduct from everyone involved in the Club, including participants, coaches, volunteers and parents. Failure to meet these standards may result in disciplinary sanctions. Ultimately, we reserve the right to withdraw your child as a member of the Club with immediate effect.


COACHES, OFFICIALS AND VOLUNTEERS

All Coaches, Officials and Volunteers must:

  • Consider the well-being and safety of participants before the development of performance.

  • Develop an appropriate working relationship with performers based on mutual trust and respect.

  • Hold the appropriate, valid qualifications and insurance cover.

  • Make sure all activities are appropriate to the age, ability and experience of those taking part and ensure all participants are suitably prepared physically and mentally when learning new skills.

  • Display consistently high standards of behaviour and appearance at all times and not bring the Club into disrepute through their actions.

  • Dress suitably and not use inappropriate language at any time whilst involved with Club activities.

  • Remove outdoor footwear inside the facility.

  • Remove all jewellery before coaching. Remove or cover up any body piercings and tattoos.

  • Never use mobile phones during a lesson, whether gymnasts are training or at break.

  • Never consume alcohol immediately before or during training or events.

  • Obtain prior, written agreement from the parent/guardian of performers before transporting them anywhere (training/competitions).

  • Never have performers stay overnight at your home.

  • Never exert undue influence over performers to obtain personal benefit or reward.

  • Always report any incidents, referrals or disclosures immediately to the Head Coach or Welfare Officer.

  • Never condone rule violations or the use of prohibited substances.

  • Make sure that confidential information is not divulged unless with the express approval of the individual concerned.

  • Never publicly criticise the management, staff, volunteers or members of the Club either verbally or on social media.

  • Promote the positive aspects of the sport (e.g. fair play).

  • Encourage performers to value their performances and not just results.

  • Follow the Senior Coach recommendations for the gymnast training, not the parents or others.

  • Follow all guidelines and directions laid down by the Head Coach or Senior Coach.

  • Get approval from the Head Coach or Senior Coach for any new drills or preps you may wish to use.


PARENTS/GUARDIANS

All parents/guardians must:

  • Be polite to all members of staff, coaches and volunteers.

  • Encourage your child to learn the rules and participate within them and to be patient. Discourage challenging behaviour / arguing with officials.

  • Publicly accept officials' judgements.

  • Help your child to recognise good performance, not just results.

  • Set a good example by recognising good sportsmanship and applauding the good performances of all participants.

  • Never force your child to take part in sport.

  • Always ensure your child is dressed appropriately for the activity and has plenty to drink.

  • Keep the Club informed if your child is ill or unable to attend sessions.

  • Endeavour to establish good communications with the Club, coaches and officials for the benefit of all.

  • Share any concerns or complaints about any aspect of the Club through the approved channels (see complaints above), It is always good to hear feedback from others if it helps us to improve the Club.

  • Refrain from using bad language at all times.

  • Never punish or belittle a child for poor performance or making mistakes.

  • Support your child's involvement and help them to enjoy their sport.

  • Respect the fact that coaches are coaching. If you have any issues to discuss with the Head Coach, please make an appointment outside of class time. At the start, or end of class is not an appropriate time unless by prior appointment.

  • Bring your child to class on time and pick them up on time. Lateness impacts on the coaching team having to adapt their plans, which impacts all our gymnasts.

  • Not publically criticise coaches, staff, volunteers or members at the Club either on the Club premises or on social media/printed media – we have a zero tolerance policy towards public criticism of our coaches, volunteers, staff and members.

  • Refrain from sitting children on the barrier.

  • Respect the parking arrangements and the other tenants on site.


PARTICIPANTS

All gymnasts must:

  • Act sensibly and safely at all times.

  • Go to and from break areas, water areas and toilets safely and be aware of other gymnasts working around you.

  • Participate within the rules and respect coaches, judges and their decisions.

  • Never publicly criticise the management, staff, volunteers or members of the Club either verbally or on social media.

  • Respect both opponents and fellow Club members.

  • Keep to agreed timings for training and competitions or inform their coach, or if they are going to be late.

  • Wear suitable attire for training and events as agreed with the coach. Keep alllong hair tied back. Remove all body piercings and jewellery.

  • Not smoke, consume alcohol or take drugs of any kind whilst representing the Club at competitions or other events.

  • Treat all equipment with respect.

  • Treat all fellow participants with respect.

  • Inform the Senior Coach of any injuries or illness they may have before the warm-up begins and immediately inform the Senior Coach of any injuries sustained during training.

  • Not eat or chew gum during a session.

  • Not use bad language.

  • Remain with coaches at the end of a session until collected by their parent, guardian or approved carer.

  • Not enter the training arena until they have been registered by a coach on duty.

  • Not use any apparatus without coach supervision nor do any gymnastics skills you have not been instructed to do.

  • Take all litter home with you or put it in the bins provided.

  • Never use mobile phones, or other devices, during classes.

  • Remove outdoor footwear inside the facility.

  • APPENDIX III – VIEWING POLICY

We pride ourselves on being an open Club and offering a viewing facility, including a volunteer-run cafeteria. However, it is important that our members and their parents/guardians follow and respect the viewing policy below:

  • Please respect the fact that coaches are coaching – do not disturb or interrupt the class in any way, for example by calling out or asking to speak to the coach. This includes if your child is injured – please allow the trained first aiders to deal with the situation. You will be asked to be involved when needed.

  • Please talk quietly and remain silent at the beginning and end of a session when coaches are giving instructions to gymnasts and need to be heard.

  • Please ensure small children are adequately supervised at all times.

  • Please do not consume food and drinks from outside the premises on our premises. As a not-for-profit organisation, all our cafeteria sales go towards the running of the Club. Please support the Club and only consume food and dring purchased at the Club (with the exception of gymnasts bringing in their own snacks)

  • Please do not use our plug sockets to charge your devices.

  • Please do not go behind the cafeteria, the shop counter or upstairs unless you are an approved volunteer.

  • Photos and videos are not permitted - please see the Club's photography policy below.

Failure to follow these rules may result in you being excluded from the facility temporarily or permanently and may result in the cafeteria and viewing area being closed to parents/guardians.


APPENDIX IV - ANTI-BULLYING POLICY AND PROCEDURE

We are committed to providing a caring, friendly and safe environment for all children. Any child who reports an incident of bullying will not be ignored.

We have a duty to respond quickly and to deal with all incidents effectively. No strategy will be effective unless the children, the Club and parents are prepared to talk about bullying openly and seriously. It is central to our philosophy that all staff and volunteers should treat the members, parents and guardians of members, each other and the facility with respect. Any issues arising with children, passing negative comments about parents, staff, volunteers, children or the facilities is not acceptable in any form.

Definition of Bullying - Bullying is repeated behaviour which makes children, young people and others feel uncomfortable or threatened whether this is intended or not.

There are different sorts of bullying, but the three main types are:

  • Physical: hitting, kicking, taking or hiding belongings including money

  • Verbal: name calling, teasing, insulting, writing unkind notes

  • Emotional: being unfriendly, excluding, tormenting, spreading rumours, looks.

If you believe your child is being bullied, please report it immediately to the Club Welfare Officer (Lety Hernandez cpo.wossegcwelfare@aol.com).


APPENDIX V - EQUALITY POLICY

The Club adheres to the British Gymnastics Equality Policy:

https://www.british-gymnastics.org/documents/coaches-teachers-and-volunteers/course-policies/7181-bg-equality-policy-2013/file

Certified Equity Officers: Heather Smith and Patsy Shields


APPENDIX VI - SAFEGUARDING POLICY

The Club adheres to the British Gymnastics policies and guidance with regard to safeguarding children and adults at risk, inlcuding the following:

Safeguarding and Protecting Children Policy

Safeguarding Children: Safe Environment

Safeguarding Children: Recognising and responding to abuse and poor practise

Good Practice guidelines on the use of Social Networking Sites


APPENDIX V - DATA PRIVACY NOTICE

Sleaford Elite Gymnastics Club (SEGC)

In May 2018, the regulations over how companies and organisations can hold your personal data changed. This Notice tells you how we handle your Personal Data and the rights you have, when we hold it. This Notice is intended to comply with the provisions of the General Data Protection Regulation EU 2016/679 (GDPR) which governs how Personal Data is processed within the European Economic Area (EEA).

We are always happy to explain anything which this Notice does not make clear to you.

Who are we?

Sleaford Elite Gymnastics Club; registered as G Shields & Son Community Interest Company (4272628)

Our address is 71 Westgate, Sleaford NG34 7PU; operating at Unit 20, 97a East Road, Sleaford NG34 7EH.

You will find our contact details at the end of this Notice.


We are the “data controller” for the purposes of GDPR.

This means that we decide how your Personal Data is processed and for what purposes.

Your personal data – what is it?

Personal Data is data that relates to a living individual who can be identified from that data. We might be able to identify you from the data itself or by linking that data to other information we have access to. GDPR tells us how we must process your Personal Data.

How do we process your Personal Data?

We comply with our obligations under GDPR in the following ways:

  • by keeping Personal Data up to date;

  • by storing and destroying it securely;

  • by not collecting or retaining unnecessary or excessive amounts of data;

  • by protecting Personal Data from loss, misuse, unauthorised access and disclosure; and

  • by ensuring that appropriate technical measures are in place to protect Personal Data.

We use your Personal Data for the following purposes:

  • To manageyour membership informationand process payments for the organisation we run.

  • To inform you of news, events, activities or services which we think you might like to hear about.

  • To share your contact details with officials and other authorised people and companies for the purpose of delivering the service we provide.

What is the legal basis for processing your personal data?

  • You have given us consent to use your Personal Data for the purposes given in the consent statement you agreed to. You can see that statement on the registration page of your online account.

  • Where you have given us sensitive informationsuch as medical data, we will have asked for and you will have given us explicit consent to store and use that information. You always have the right to refuse to give us any information, particularly sensitive information.

Sharing your personal data

Your Personal Data will be treated as strictly confidential and will be shared only with organisations whose services are required in order to provide the services we offer. We use other companies to help us process your Personal Data so that we can offer you the best possible service.

We will only share your Personal Data with other third parties with your consent. These third parties, in turn, may rely on data processors to provide services that help them help us.

Some third parties we use may operate outside the EEA. In these cases,we will make sure that we have robust contracts in place with those third parties and that adequate safeguards exist to protect and secure your Personal Data.

When you give your consent to our holding of your Personal data you agree to us sharing your Personal Data (including special categories of Personal Data – where we have your explicit consent) with third party processors and sub-processors located both inside and outside the EEA.

How long do we keep your Personal Data?

We keep your Personal Data for as long as you are a member of our organisation. After you leave, we will keep your information for no longer than we reasonably need. For finance and complaints correspondence, this is for 2 years - so that we have the evidence if needed in case of any legal claims or complaints.

Your rights and your Personal Data.

Unless we have an exemption under GDPR, you have the following rights with respect to your Personal Data:

  • The right to request a copy of the Personal Data which we hold about you, without any charge.

  • The right to request that we correct any Personal Data found to be inaccurate or out of date.

  • The right to request that your Personal Data is erased where it is no longer necessary for us to keep it.

  • The right to withdraw your consent to the processing we carry out at any time.

  • The right to request that we provide you with your Personal Data and, where possible, to send that data directly to another data controller.

  • The right, where there is a dispute in relation to the accuracy or processing of your Personal Data, to ask us to restrict further processing.

  • The right to object to the processing of Personal Data.

  • The right to lodge a complaint with the Information Commissioner's Office and to seek legal recourse.

Further processing

If we wish to use your Personal Data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use. We will do this before we start processing for the new use. We will set out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details


If you have a problem, complaint or, if there is something you don’t understand, please contact us first using the following:

SEGC at sleafordelite@outlook.com


You can contact the Information Commissioner's Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.